Context

Automate Payroll

Automating payroll is a great way to streamline the onboarding process and ensure accuracy in tracking employee hours. 

• It can significantly improve cash flow by cutting costs in accounting, such as manual data entry errors or unnecessary expensive human labour. 
• It provides employers with efficient access to remuneration tools and allow employees to take control of their finances in real-time. 
• It reduces administrative burden and simplifies operations, allowing organizations to deliver high-quality uninterrupted service, resulting in higher customer satisfaction. 

Symphona offers you the tools and guidance needed to automate payroll and deal with the following common challenges:

Flagging Time-sheet Errors and Omissions

Time-sheet amendments and omissions must be accurate. If alterations are made, they are usually detected manually and require extensive research. If errors remain unseen, it will result in  an inaccurate payroll system and unreliable customer service. 

You can create rules in Flow to alert HR if alterations are made by unqualified personnel. Correctly addressing time-sheet issues will lead to more efficient visitations and improved satisfaction.

Auditing Reported Hours Against Schedule

A detailed comparison of shift schedules, details of when employees clocked in and out, time off requests, and any allowances must occur regularly to ensure accurate payroll, while allowing for any changes. 

Symphona can help employers effectively audit reported hours against the schedule with payroll, allowing organizations to properly calculate employee wages with confidence.

Calculating Deductions

Calculating payroll deductions requires knowledge of the applicable laws and the proper tools to ensure accuracy. This process can be particularly difficult when dealing with changing deductions or multiple employee classes and pay rates. Employers must keep records of all calculations to provide legal documentation at any time, as mistakes or miscalculations can lead to costly fines and penalties. 

You can provide Symphona with a knowledge base of applicable laws and regulations, which will allow it to help calculate deductions at a faster rate while remaining accurate. Employees can do a quick manual review where needed and otherwise focus on other tasks. 

Harmonizing Data Across Multiple Time-Keeping Systems

Depending on the organization's size and complexity, multiple steps are required to ensure accurate and compliant data transfer between two or more systems. The process requires carefully reviewing current protocols and critically comparing existing practices with regional, national and international legal obligations.

Harmonizing data across multiple time-keeping systems not only aids the payroll department but also streamlines communication between the organization's stakeholders, allowing new opportunities to increase efficiency and improve profit margins. 

Solution

How Symphona Helps

By utilizing Flow and Resolve, alongside Optical Character Recognition (OCR) technologies, Symphona can assist your organization with streamlining payroll.

Symphona tools are no-code, allowing for people of any technical skill to use them. Furthermore, with Symphona operating on a usage-based system, your organization only pays based on how many automations you use.

Flow can automate manual, time-consuming processes like data entry, calculations, and document filing, significantly improving payroll efficiency and reducing errors.  Flow makes it easier for companies to meet their payroll goals by reducing costs associated with traditional payroll processing while speeding up turnaround times and increasing accuracy and productivity in the HR department.

Converse can also streamline payroll operations for all organization sizes by extracting data from documents and images quickly, accurately, and reliably. It eliminates the need for individuals to manually enter data into a digital format, such as Excel spreadsheets or accounting software, freeing up valuable staff time while reducing potential errors that manual data entry methods can cause.

Resolve can analyze keywords, phrases, and grammar to search for discrepancies in payroll data and update misaligned figures with more reliable machines than manual operations. Resolve can also gather payroll records from outside sources for organizations looking to streamline tasks related to employee onboarding. Furthermore, Resolve can also improve payroll compliance by quickly detecting any potential issues or risks before they become costly problems. 

All these optimizations help your organization save time, reduce costs, and increase profits.